Painting Estimate Template: FREE Paint Job Form or Proposal
Estimate your jobs fast and accurately
An editable painting estimate template lets you quickly and accurately estimate jobs, making your company look professional and increasing your closing rate.
Download option 1 (Editable Google Sheet): enter your email to receive the free, editable Google Sheet template.
You’ll receive the file as a Google Sheet which you can edit or print out as a sample PDF.
Download option 2 (Editable PDF): Fill out one of the PDFs below, then print or save it.
Printable Exterior Template PDF:
Printable Interior Template PDF:
I worked as an estimator for a painting company for eight years. Here’s everything I learned about how to create your own painting estimate template.
The Header of Your Estimate
The painting estimate header contains basic details about your company, the customer, and the estimate. It includes the following information:
Customer Details
- Name
- Billing Address
- Phone Number
Job Details
- Job Name
- Job Address
Company Details
- Estimator
- Estimator Email
- Estimator Phone
- Company Name
Estimate Details
- Job ID
- Estimate Date
- Expiration Date
- Source (optional)
Here’s an example of a painting estimate header with all of the above details:
Project Overview (Optional)
This section demonstrates your understanding of the customer’s needs and offers a custom solution to their specific problems. It may not speed up the estimation process, but it enhances your closing rate and sets you apart from other bidders, helping you secure more painting jobs.
Here’s an example of a project overview for an exterior paint job:
Company or Product Overview (Optional)
This section of your painting estimate template showcases your company or product in the best light. Include the following points:
- Thank the prospect for contacting you
- Describe the finished product your customer will enjoy
- Describe why your company is the right choice.
Here’s a template of a company/product overview for a cabinet painting estimate:
Exterior Painting Estimates
The following is an example of an estimate using my exterior painting estimate template:
Exterior Painting
The contractor will provide labor and material (excluding water) to pressure wash all exterior surfaces of the house using a solution of water, bleach, and tri-sodium phosphate to remove mildew and mildew spores. The customer provides water. Included:
- House: $399
- Driveway: $149
- Cleaning debris from the insides of the gutters is not included but can be added for an additional $149
The contractor will provide labor and material to perform the following scope of work on the components or locations listed below:
- Scrape and/or light sand any cracking and peeling areas.
- Caulk all open cracks and joints with siliconized acrylic caulk.
- Prime any new raw wood and those areas that have been scraped and sanded.
- Apply 2 coats of (insert_product_name_here)
Interior Painting Estimates
The following is an example of an estimate using my interior painting template:
Interior Painting
- The contractor will provide labor and material to:
- Protect personal belongings, floors, wall plates/switch covers, window coverings/treatments from paint debris by moving them or covering them with drop cloths, plastic, or paper.
- Prep areas to be painted by caulking cracks between trim and drywall and patch-repairing any small drywall damages and nail holes with drywall compound.
- Apply 2 coats of paint to the areas specified under each line item.
- Material Being Quoted (If applicable):
- Paint: Walls: _________
- Paint: Trim: _________
- Paint: Ceilings: __________
- General Notes:
- Closets, pantries, and laundry rooms, IF included, will have their own separate line item, they are NOT included as part of the room they are in.
- Crown molding, chair rail, or wainscoting, or shelves, IF included will have their own separate line item, they are NOT included as part of “Standard Trim” items.
- Interior doors are NOT included but can be painted for an additional $35.00 per door.
- All components receive 2 topcoats of paint unless a “primer” line item is included. If you are switching from dark to light colors, contact your account manager for an updated quote.
- Up to 3 wall colors are included, if you need more than 3, contact your account manager for an updated quote.
Terms & Conditions
Including basic terms and conditions in your painting estimate helps ensure clear communication and avoid issues. Here are some terms you can add to your painting quote template:
Final Payments
(1). Have the work described above performed by the contractor.
(2). When we complete the work, we will ask you to inspect and sign off on the work.
(3). You agree to inspect and sign-off on the work within 48 hours after we submit it as complete.
(4). You agree to pay the final contract balance amount in full upon receipt of the invoice.
(5). Failure to inspect the work within 48 hours after we submit it as complete will forfeit your claim to touch up work or warranty work until the remaining balance is paid in full. Exceptions will be made only if we previously agreed to it in writing (for example: you told us you won’t return home until a few days after we finish).
Change Orders
Any alteration or deviation from the above scope of work involving extra costs will be done only upon written change order. Costs will become an extra charge, over and above this quote.
This includes but is not limited to, hidden damages uncovered during the project.
Quality
The contractor will produce a “properly painted surface,” defined as a surface uniform in color and sheen, free of foreign material, lumps, sags, misses, strike-through, uneven coverage, drips, spills, or over-spray caused by workmanship.
Compliance will be determined when viewed without magnification at a distance of three feet or more under normal lighting conditions and from a normal viewing position.
Liability
The contractor is not responsible for moving televisions, refrigerators, washers, dryers, pianos, or grandfather clocks. We can move these items for you, but you agree to hold the contractor harmless for any damage that may occur during the move.
Low to mid-tack painter’s tape may be used to protect floors. Damage to floors from this tape indicates a failed/improper floor finish and is not the contractor’s liability.
Warranty
Win more jobs by offering a warranty on your projects.
